Job Summary:
The Purchase Officer is responsible for managing and overseeing procurement activities directly from the field. This role involves sourcing suppliers, negotiating contracts, ensuring timely delivery of goods and services, and maintaining accurate records. The Purchase Officer plays a crucial role in ensuring the organization’s supply chain runs smoothly and cost-effectively.
Roles & Responsibilities:
Supplier Sourcing and Management:
- Identify and evaluate potential suppliers in the field.
- Establish and maintain strong relationships with suppliers and vendors.
- Conduct supplier assessments and performance evaluations.
Procurement Process:
- Request and evaluate quotations from suppliers.
- Negotiate prices, terms, and conditions with suppliers to secure favourable agreements.
- Prepare and process purchase orders in accordance with company policies and procedures.
Field Operations:
- Conduct site visits to assess and validate the quality and availability of goods and services.
- Coordinate with project teams to understand their needs and ensure timely procurement of materials.
- Ensure compliance with safety and environmental standards during procurement processes.
Inventory Management:
- Monitor inventory levels and coordinate with the warehouse team to ensure adequate stock of materials.
- Manage logistics and transportation of goods from the field to designated locations.
- Oversee the proper storage and handling of materials in the field.
Documentation and Reporting:
- Maintain accurate and up-to-date records of purchases, contracts, and supplier interactions.
- Prepare regular reports on procurement activities, costs, and supplier performance.
- Ensure all procurement documentation is compliant with internal policies and external regulations.
Cost Control and Budgeting:
- Monitor procurement budgets and ensure adherence to financial constraints.
- Identify cost-saving opportunities and implement cost-reduction strategies.
- Analyse market trends to anticipate changes in supply costs and adjust procurement strategies accordingly.
