Job Title:
Secretary to Managing Director / Chairman
Department:
Administration & Coordination
Detailed Work Profile:
- Serve as the primary point of contact for company clients, distributors, the senior sales team, vendors, and business associates on behalf of the Chairman/Managing Director.
- Act as a pivotal communication link between the Chairman and various internal departments, ensuring seamless information flow and timely updates.
- Proactively coordinate order manufacturing to dispatch and delivery to distributors as needed.
- Manage the calendars of the Managing Director/Chairman, coordinating all appointments and meetings with efficiency and discretion.
- Organize and facilitate Zoom meetings, in-person meetings, and presentations, showcasing exceptional organizational skills.
- Possess basic computer operating skills essential for tasks such as email management, document preparation, and presentation creation.
- Demonstrate strong communication skills, both written and verbal, in English.
- Exhibit flexibility in working hours, including the readiness to travel within and outside Mumbai as required.
- Utilize exceptional interpersonal skills to manage and follow up with senior management, ensuring task completion and updates.
- Efficiently draft, read, and manage emails, alongside managing the Chairman's itinerary with attention to detail.
- Show a strong desire to grow with the organization, taking ownership of tasks and displaying a proactive approach to learning and development.
- Be flexible to work from both office and home environments, adapting to the needs of the role with ease.
- Embrace a challenging position, taking initiative, working with ownership, and demonstrating patience in follow-up and achieving results.
- Be prepared to travel to different business locations in Gujarat, Maharashtra, and Madhya Pradesh as needed.
- Be open to performing tasks like fetching coffee, managing the Chairman’s personal purchases and subscriptions, and handling the petty cash account for his expenditures.
