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Executive Assistant

Executive Assistant

Alliance Recruitment Agency

Hyderabad, Telangana, India

Roles and Responsibilities:
ï‚· Manage MD’s schedules, assessing priority of appointments and reallocation as necessary.
ï‚· Manage MD’s travel arrangements (including visas/accommodation)
ï‚· Process MD’s correspondence, ensuring that incoming correspondence is dealt with by the
MD on behalf of the MD, or other staff as appropriate.
ï‚· Maintain MD’s office systems, including data management and filing.
ï‚· Maintain records of MD’s contacts.
ï‚· Screen calls, enquiries and requests, and deal with them when appropriate.
ï‚· Assist MD in researching and following up with action on matters which fall within the
MD’s responsibility – chasing responses, triggering follow-up action.
ï‚· Produce documents, briefing papers, reports and presentations for the MD.
ï‚· Organise meetings and ensure that MD is well prepared for those meetings, preparing
agendas, pre-meeting briefings and meeting papers.
ï‚· Meet and greet visitors at all levels of seniority.
ï‚· Any other duties as may reasonably be required by the MD

If any one interested please drop your CV at [email protected]

Job Description :

Desired Candidature:
ï‚· Educated to degree level or equivalent.
ï‚· Experience of working in a Higher Education Environment.
ï‚· Exceptional interpersonal and communication skills, to enable professional interaction with
a wide range of contacts, both internal and external.
ï‚· Ability to organise and plan own work.
ï‚· Excellent attention to detail, with the ability to maintain a high level of accuracy.
ï‚· A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
ï‚· Ability to work on own initiative.
ï‚· Ability to deal with sensitive information with discretion and to maintain confidentiality.
ï‚· Excellent IT skills, including a working knowledge of presentation software packages,
preferably Microsoft Office Word, Excel and PowerPoint.

Qualification :

Bachelor degree

Primary Responsibilities :

  • Educational Qualifications:

    • Bachelor's degree in Business Administration, Management, or a related field.
    • Additional certification as an executive assistant or personal assistant is a plus.

  • Experience:

    • Minimum of 3-5 years of experience in a similar role, preferably supporting C-level executives.
    • Proven experience in handling office management responsibilities and managing a wide range of administrative tasks.

  • Technical Skills:

    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Experience with office management software like SAP, Oracle, or similar systems.
    • Strong typing skills and the ability to take dictation.

  • Communication Skills:

    • Excellent written and verbal communication skills.
    • Ability to interact professionally with executives, clients, and staff at all levels.

  • Organizational Skills:

    • Exceptional organizational skills with the ability to multitask and prioritize work.
    • Attention to detail and accuracy in managing schedules, emails, and other administrative functions.

  • Discretion and Confidentiality:

    • Ability to handle confidential information with the utmost discretion and maintain professionalism.

  • Time Management:

    • Strong time management skills to meet deadlines in a fast-paced environment.
    • Ability to work under pressure and manage time effectively to meet competing demands.

  • Interpersonal Skills:

    • Strong interpersonal skills with a proactive approach in anticipating the executive's needs.
    • Professional demeanor and ability to build relationships internally and externally.

  • Problem-Solving Abilities:

    • Ability to handle unexpected challenges and come up with solutions promptly.
    • Resourcefulness in addressing issues and managing crises.

    • Location

    : Alliance Recruitment Agency

    : https://alliancerecruitmentagency.com/

    :

    +91 8980018741

    : 1 To 3 Years.

    Apply